Mind - Body - Spirit
07767 668303

Our clubs are committed to good practice in which we protect children and vulnerable adults from harm. Our instructors and volunteers accept and recognise their responsibility to provide an environment that promotes a safe and secure environment for all participants at all times.

We are proud not only to have achieved the NEW Safeguarding Code in Martial Arts but to have renewed the mark for ALL of our schools. We are also delighted to have earned UK Coaching’s Duty of Care Badge.

As part of this process, we want to ensure that some of our policies, procedures and codes of conduct are available to our members by having them online and having essential contact information freely available.


We firmly believe that martial arts training presents a positive opportunity for all to learn martial arts and self-defence, improve their self-confidence, and develop as individuals. However, everyone who participates is entitled to do so in a safe, fair and professional environment.

Accordingly, the individual club and lead instructor has a moral and legal responsibility to ensure that, when given the responsibility for children below the age of 18 or vulnerable adults, they will always exercise the highest standards of professionalism and care.

Our clubs are committed to the best practices which protect children and adults at risk from harm. Staff and volunteers accept this and recognise their responsibility to provide an environment that promotes their safety and protection at all times.

  • The club and all instructors will develop an awareness of the issues which may lead to children being harmed.
  • The club and all instructors will create an open environment by identifying a designated person to whom the children can turn if they need to talk.
  • The club and all instructors will adopt child-centred and democratic coaching styles.
  • The club and all instructors will adopt the B.T.C./T.A.G.B./N.G.B. safeguarding policies and guidelines, including codes of conduct for members and all adults working with children at the club, including instructors, parents, and volunteers.
  • The club and all instructors will have in place careful recruitment, selection and management procedures. These procedures will include regular support and supervision given to staff and volunteers.
  • The club and all instructors will ensure that complaints, grievances and disciplinary procedures are in place.
  • The club and all instructors will share information about children and parents’ concerns and others who need to know.
  • The club and all instructors will provide information as required to the management committee.
  • The club and all instructors will ensure excellent and safe working/playing practices.
  • The club and all instructors will be involved in the training made available through the various agencies and strengthen our links with these agencies.
  • The club and all instructors will uphold any changes within the B.T.C./T.A.G.B./N.B.G. safeguarding policies and implement them with immediate effect.
  • The club and all instructors will have procedures relating specifically to bullying, trips away from the club, transport within the realms of the club and the use of photography relating to the club.
jane lambert

Our Lead Safeguarding / Welfare Officer is:

Jane Lambert-Majewicz – 7th Degree Black Belt

Contact Details

Mobile: 07767 668303
Email: jane@holistictkd.co.uk

Should we need to escalate a case, we will contact our national governing body (the British Tae Kwon-Do Council).

Their Safeguarding / Welfare Officers information can be found at www.tkdcouncil.com/safeguarding


The policy will be reviewed a year after development and then every three years, or in the following circumstances:

  • Changes in legislation and/or government guidance
  • As required by the Local Safeguarding Children Board, UK Sport and/or Home Country Sports Councils T.A.G.B. and B.T.C.
  • As a result of any other significant change or event.
Codes of Conduct for Students, Instructors, Officials and Volunteers
  • The club is fully committed to safeguarding and promoting the well-being of all its members.
  • We believe that it is important that members, coaches, administrators and parents associated with the club should at all times show respect for each other, be encouraged to be open at all times and to share any concerns or complaints that they may have about any aspect of the club and the designated club officers.
  • Developing, promoting and adopting a code of practice for club members with specific tasks help to identify standard of acceptable behaviour. A code also helps to establish a good tone for practice and ensures that people in a position of responsibility are aware of what is expected of them.
  • All club members who work with and support young people should adopt the code of conduct. The code should address potential issues and set standards in respect of the relationship between adults and young people in the club.
Code of Conduct for Students
  • All members must train within the rules and respect officials and their decisions.
  • All members must respect the rights, dignity and worth of all participants regardless of age, gender, ability, race, cultural background or religious beliefs or sexual identity.
  • All members should keep to agreed timings for training and competitions or inform one of the instructors if they are going to be late.
  • All members should wear approved clothing and protective equipment for training, grading and competition sessions, as agreed with the instructor.
  • All members must pay any fees for training or events promptly.
  • All members are not allowed to smoke whilst wearing a Dobok or representing the club in a public place.
  • All members are not allowed to consume alcohol or drugs whilst wearing a Dobok or representing the club in a public place.
  • All members are to respect the tenets of Tae Kwon-Do at all times.
Code of Conduct for Instructors
  • All instructors must treat everyone fairly and sensitively at all times regardless of their gender, ethnic origin, cultural background, sexual orientation, religion or political affiliation.
  • Accept the unique role that they have to play in establishing standards by setting a good example of behaviour and conduct at all times.
  • Not to attempt to manipulate the rules to benefit themselves or their club in any way whatsoever.
  • To encourage all players and instructors to abide by the rules, regulations and the spirit of the activity.
  • To avoid the use of foul, sexist or racist language at all times.
  • To use their official position to take action against others who harass, abuse or use foul, sexist or racist language towards participants, instructors, officials and volunteers.
  • To ensure proper supervision by suitably qualified instructors and officials to promote good sporting behaviour and good technical skills.
  • To ensure that all equipment and facilities meet safety standards at all times.
  • To respect the rights of other clubs and their members.
  • To show respect to players, instructors, officials and other volunteers involved in the activity at all times.
  • To endeavour never to influence the result of an activity or competition by any actions that are not strictly within the rules.
  • Remember that the activity is enjoyed for its own sake and play down the importance of awards.
  • Always have regard to the best interests of the art, including where publicly expressing an opinion of the art and any particular aspect of it, including others involved in it.
  • To resist all illegal or unsporting influences, including banned substances and techniques at all times.
  • To promote ethical principles and policies at all times.
Code of Conduct for Officials
  • All Officials must treat everyone fairly and sensitively at all times regardless of their gender, ethnic origin, cultural background, sexual orientation, religion or political affiliation.
  • To aim to be consistent, objective, impartial and courteous when applying the rules of the event.
  • To compliment all competitors on good play when the opportunity arises.
  • To openly encourage all participants to play within the rules and the spirit of the event or competition.
  • Ensure that the event or competition is allowed to flow with only the minimum amount of stoppages necessary.
  • To show patience and understanding towards students who may be learning how to participate in events or competitions.
  • Not be afraid to make decisions. An official should be firm and fair at all times and must resist any possible influence from protests made by or for the students, teams, or team officials or spectators.
  • To show respect at all times towards students and team officials.
  • To be honest and completely impartial at all times, irrespective of students or team officials involved in the event or competition.
  • To inform the person directly responsible if they are unable to officiate for any reason.
  • Reframe from requesting hospitality of any kind or accepting any hospitality offered to them that could be considered excessive in any way.
  • Always have regard to the best interests of the event or competition. This includes publicly expressing an opinion on the event or contest or any particular aspect, including any persons or officials involved.
  • Not to tolerate foul, sexist or racist language from students, officials or any spectators.
  • To respect their power as an official, use their influence with good judgment and care and always respect others when enforcing any authority.
  • To always hold the safety of the participants as the primary goal.
  • To always show due respect when speaking with participants, even in the event of infringements.
  • In the event of an official needing to make a report of an incident, they should only provide the facts and not attempt to justify any decisions.
  • Where an official’s authority must be protected, not only for the sake of the event or competition but also in the best interest of fellow officials, this should be done. However, at no point should this influence the overriding regard for the protection of the participants.
  • An official should refrain from publicly expressing any criticism of a fellow official.
  • An official should always assist with the development of less experienced officials and assistant officials.
Code of Conduct for Volunteers
  • All volunteers should observe the points below and remember that their behaviour reflects upon the club’s good name.
  • Always consider the wellbeing and safety of participants before the development of the performance.
  • To strive to create and maintain an appropriate working relationship with the participants based on mutual trust and respect.
  • Ensure that all activities are appropriate to the age, ability and experience of those taking part.
  • To promote the positive aspects of the sport, and remind all participants that fair play is of the utmost importance.
  • To display consistently high standards of behaviour and appearance.
  • To follow all guidelines laid down by the national governing body, the T.A.G.B. and the club.
  • To hold appropriate valid qualifications and insurance cover where required.
  • To never apply undue influence on a member of the club to obtain personal benefit or reward.
  • To never condone rule violations, rough play or the use of prohibited substances at any time.
  • To openly encourage participants to value their performance and not just the results.
  • To encourage and guide the participants to accept responsibility for their performance and behaviour.
Codes of Conduct for Parents / Carers
  • Remember that children play for their fun, not yours.
  • Encourage your child always to play by rules and to respect the instructors, officials and volunteers.
  • Encourage children to play, do not force them.
  • Praise your child’s efforts whether they win or lose.
  • Applaud all good play.
  • Never ridicule a child for losing or making a mistake.
  • Children learn best by following a good example.
  • Learn the rules and etiquette to have a better understanding.
  • If you have any problems, questions, or concerns, discuss them with the instructors and not other parents.
  • Do not question the judgement of and show your appreciation to all officials, instructors and helpers.
  • Condemn the use of violence, profane language and any form of abuse. Think of how you can best help the instructors and the club.
  • As a spectator, you must never enter the field of play/activity.

Documents to Download

Safeguarding and Child Protection Policy

Dealing with Disclosure Flowchart

Essential Contact Information

Events and Away Trips Guidelines

Photography Guidelines

Social Media Policy

Complaints Procedure

To find out more about the Safeguarding Code visit the Safeguarding Code in Martial Arts website.

To find out more visit the Duty of Care badge visit the UK Coaching website.